How to create an invoice template
Congratulations! You’ve set up your business, got the word out, and won yourself a customer or two. Now you’re ready to send out your first invoice. But where do you start?
If you want to design your own invoice, the Australian Tax Office voluntary standards provide a good guide to what to include and how to lay out the information.
Your invoice represents your business, so you want it to be as professional looking as possible. Not only should it ideally feature your business logo, but there are other important details you need to include:
Your customer’s information:
Make sure you have the correct customer name, contact details and address.
Details of the goods/services bought:
List the products you sold, their prices and how many were sold. Or, if you were providing a service, include a description of the work you did and the fees involved so your customer is clear. If there is a reference number make sure it is included.
Specify the reference you want your customers to include on their payment to you, which might be their specific invoice number. Make sure you include the payment methods you accept (i.e. your business bank account details and/or how customers can pay via credit card). Also, mention on the invoice your payment terms and due date.
A smart-looking invoice – featuring all the correct information – helps your company appear legitimate and professional to its customers.
The information in this article is general in nature and does not take your objectives, financial situation or needs into account. Consider its appropriateness to these factors; and we recommend you seek independent professional advice about your specific circumstances before making any decisions.