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How to create an invoice template

3-minute read

Congratulations! You’ve set up your business, got the word out, and won yourself a customer or two. Now you’re ready to send out your first invoice. But where do you start?

Key take-outs
  • Design your own or obtain a template
  • Ensure you include the correct information
  • Make it easy to get paid

1. Create your own invoice template

When you’re ready to start invoicing, there are a few ways you can create an invoice template:

 

 

Take a look at our Biz Invoice example to see how professional your invoices could look.

 

2. Put the right details on the invoice

Your invoice represents your business, so you want it to be as professional looking as possible. Not only should it ideally feature your business logo, but there are other important details you need to include:

 

Your information:

  • Business name – if you are a sole trader or freelancer you can use your personal name
  • Business address
  • Contact details
  • ABN/ACN
  • If you are GST registered your invoice should include the words ‘tax invoice’ and you need to include the GST amount for each item along with some extra details. If you’re not registered for GST, you don’t need to show these words and your invoice should show that no GST was charged on the purchase. Check out www.business.gov.au for useful information on invoice types

 

Your customer’s information:

Make sure you have the correct customer name, contact details and address.

 

Details of the goods/services bought:

List the products you sold, their prices and how many were sold. Or, if you were providing a service, include a description of the work you did and the fees involved so your customer is clear. If there is a reference number make sure it is included.

 

Handy tip:

If you use Westpac’s Biz Invoice template and invoicing tool, you can build records of customers, products, services and prices to avoid typing them out each time.

 

3. Make it easy to get paid

Specify the reference you want your customers to include on their payment to you, which might be their specific invoice number. Make sure you include the payment methods you accept (i.e. your business bank account details and/or how customers can pay via credit card). Also, mention on the invoice your payment terms and due date.

 

If you use Biz Invoice - our complimentary invoicing tool - your email invoices will feature the details of your eligible1 Westpac bank account (along with your BPAY® number if you are a sole trader and have opted for this service) to help speed up payments.

 

A smart-looking invoice – featuring all the correct information – helps your company appear legitimate and professional to its customers. The good news is that with an eligible account1, you don’t have to pay anything more to achieve that extra credibility.


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Things you should know

1. To be eligible for Biz Invoice you must hold a Business One Low Plan or Business One High Plan account and be registered for Westpac Live Online Banking. Terms, conditions, fees and charges apply. Before making a decision, read the disclosure documents for your selected product or service, including the Product Disclosure Statement and T&Cs for Westpac business bank accounts, by clicking the above links; and consider if the product is right for you.

 

The information in this article is general in nature and does not take your objectives, financial situation or needs into account. Consider its appropriateness to these factors; and we recommend you seek independent professional advice about your specific circumstances before making any decisions.

 

BPAY® is a registered trademark of BPAY Pty Ltd ABN 69 079 137 518.