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Contract documentation

Below is a list of all the documentation that will help you as a new Westpac Merchant customer.

Merchant Documentation


Effective 8 December 2017, the following changes will be made to Clause 25.0 Privacy Law and the Use of Information within the Westpac Merchant Business Solutions Card Acceptance by Business Terms and Conditions.

 

Clause Effect of Change

Clause 25.6

Provides that we may use information about (or relating to) you to help us run our business or to conduct data analytics activities to assist the Westpac Group and/or its customers.

Clause 25.7

Provides that we may collect information about (or relating to) you from other parties for the purposes of helping us run our business or to conduct data analytics activities to assist the Westpac Group and/or its customers.

Clause 25.8

Provides that we may disclose information about (or relating to) you to other parties on a confidential basis for the purpose of helping us run our business, to conduct data analytics activities to assist the Westpac Group and/or its customers (which assistance may include providing customers with the results of data analysis but only on an anonymised basis) or to enable other parties to assist us with the provision, promotion, enhancement or improvement of goods or services.

Clause 25.9

Provides that we may disclose information about (or relating to) you to other parties on a confidential and anonymised basis for the purpose of enabling the provision, promotion, enhancement or improvement of goods or services offered by other parties.

Clause 25.10

Clarifies that the “other parties” referred to in clauses 25.7, 25.8 and 25.9 may be located overseas and include:
(a) our agents, contractors and external service providers (for example, mailing houses and data analytics providers);
(b) any person who is a card issuer, Card Scheme operator or otherwise involved in any Card Scheme or payment network, for any purpose relating to the operation of those schemes or payment networks;
(c) persons who you inform us supply services related to your Merchant Facility;
(d) other companies within the Westpac Group; and/or
(e) other parties as otherwise permitted by law or our privacy policy.

Below is a list of all the documentation that will help you as a new Westpac Merchant customer.

Settlement and transaction times

How long before settlement reaches my account?

EFTPOS

If you have a Westpac account, EFTPOS machine funds will be paid into your account instantly after your terminal completes settlement each day, 365 days of the year. If you are settling into a non-Westpac account funds will be paid into your account within 48 to 72 hours of settlement. These times exclude Fridays, weekends and NSW public and bank holidays.

 

Online/eCommerce

Online funds will generally be paid into your account within 24 hours if you have a Westpac account. Settlement occurs at 6.00pm Australian Eastern standard time for online/eCommerce merchant facilities. On weekends and public holidays funds will be received the next business day.

How long after a transaction is processed does the cardholder have to dispute it?

Chargebacks may be processed to your account up to 12 months after the date of the original transaction.

Contract and sales

Can I have my merchant fees reviewed?

Yes. Simply telephone the Merchant Business solutions help desk on 1800 029 749 and select option 1.

Can I close my merchant service before the expiry date of my contract?

Yes, however a cancellation fee is charged for the closure of each merchant outlet (number) and the recovery of our equipment. This fee covers the administration cost of closing your merchant outlet(s).

The cancellation fee will be for an agreed amount and is set out in our Terms of Contract to you. When the agreement is for a fixed period of time, the cancellation fee will be higher if the facility is cancelled prior to the agreed expiry date of the contract term.

Statements

How can I obtain a copy of my merchant statement?

Copies are available from the 17th day of the month by calling the Merchant business solutions help desk on 1800 029 749 and selecting option 2.

How do I query a merchant fee or an adjustment on my merchant statement?

Telephone the Merchant Business solutions help desk on 1800 029 749, select option 2 and provide the customer service operator with the transaction reference number.