How to create a best practice electrician invoice template for Australia
As a licensed electrician in Australia you are required to work to the highest standards, and your customers will expect that of you. So, it’s important that your business paperwork – including your invoices – reflects the high quality of your workmanship.
Your invoices (along with all your other stationery) are actually part of your marketing material, as they serve to reinforce the values of your business – while requesting payment of course!
Keep your invoices clean, smart, simple, and easy to read and you won’t go too far wrong. If your business has branding, you can choose typefaces and colours that complement your logo for a ‘good look’.
Invoices sent out by sole traders and small companies in Australia are required to feature certain obligatory information, so make sure the template you choose for your invoicing is correct for Australian businesses.
Talk to a designer or print shop about a bespoke invoice design, which could be adapted from your letterhead. Or search online for free downloadable invoice templates in Word or Excel – checking that they are Australian Tax Office (ATO) compliant.
The good news is that you don’t need to go to that trouble if you have a Westpac Business One Low or High Plan business transaction account and do your banking online. These accounts come with a complimentary online invoicing tool called Biz Invoice, which includes an invoice template you can customise with your company branding.
To comply with Australian Tax Office (ATO) requirements and for best practice, your invoice template should feature the following information and fields:
You can include the tax as a single amount using words such as ‘Total price includes GST’ if your invoice is for a total of less than $1,000 and all items on it are subject to 10% GST. The GST amount must be featured beside each item if the invoice is for more than $1,000.
Not sure if you need to register for GST? You may find the answer in our Business basics for sole traders article.
Our online invoice template features all the required fields listed above. Biz Invoice can save you time too, by storing customer information and standard line items (such as your call out fee and hourly rate) to save repetitive typing and the risk of mistakes. Plus, you can send an invoice from your mobile or laptop as soon as you finish a job.
The online invoices for your electrical company could look as professional as this:
In addition to creating invoices for electrical work that are clear, professional looking and compliant with ATO requirements, you can also incorporate a few things that may help get you paid faster. Here are some tips:
It’s worth noting that with Biz Invoice you can choose to offer BPAY® payment in addition to bank transfers, which means you can accept credit card payments without a card machine.
As an electrician, you’ll know that time is money – so saving a bit of time yourself makes sound business sense. It could be a good idea to bear this in mind when sourcing and creating an easy-to-use invoice template for your electrical business.
Westpac’s products are subject to terms, conditions and fees; and eligibility criteria may apply. Before making a decision, read the disclosure documents for your selected product or service, including the Product Disclosure Statement and T&Cs for Westpac business bank accounts and online banking and consider if the product is right for you.
The information in this article is general in nature; does not take your objectives, financial situation or needs into account. Consider its appropriateness to these factors; and we recommend you seek independent professional legal and/or financial advice about your specific circumstances before making any decisions. Westpac does not endorse or guarantee the accuracy of any third-party templates. You should make your own enquiries and seek professional legal advice where required.