Electronic procurement
Streamlining your purchasing and payment process can lead to improvements in your supply chain and significant cost savings. Inefficient administrative costs can be a result of:
High overhead costs
- Paper purchase orders
- Repetitive data entry
- Transactions difficult to track
- Bottlenecks
Existing systems that are difficult to use
- Poor audit and analysis capability of purchasing patterns
- Major investments not living up to potential
- User morale negatively impacted
- Resistance to future change
Maverick buying
- Occurs when routine processes are too slow and/or poorly communicated
- Defeats internal control
- Reduces buying power
Supplier frustrations
- Accounts payable processing delays
- Supplier's price alterations
- Shipping delays and/or errors
Excessive number of suppliers
- Multiple or non-existing contracts
- Few economies of scale
Redundant purchases
- Multiple divisions with similar operations
- Excessive inventories
- No visibility to similar purchases
The implications of these inefficiencies is an inherent and additional fixed cost to every order an organisation places, compounded by the volumes of orders processed.
We have a suite of solutions with the flexibility to provide organisations of various sizes, with existing financial management systems and differing technology capabilities, the ability to procure and/or pay their suppliers electronically.
We have two secure electronic procurement platforms enabling you to transact electronically with your suppliers:
These solutions offer straight through processing which reduces the administrative workload of purchasing and payments.
| Solution | Size of organisation | Purchasing complexity | Technology requirements |
|---|---|---|---|
| Enterprise procurement - third party hosted | Mid - large |
Medium - high Systemic purchasing, strategic sourcing 2-5 level organisational structure |
Low (Internet browser) |
| Enterprise procurement - self hosted | Large - very large |
High Systemic purchasing, strategic sourcing 2-5 level organisational structure |
High (Internet browser, own servers/firewalls) |
| Integrated supplier solutions | Mid - very large |
Medium - high Systemic purchasing and strategic sourcing |
Medium (Compatible procurement modules/processes) |
